Integrity Policy

Introduction

Olofsfors AB is responsible for personal data, and the processing of personal data (see definition under section 2) collected through our digital channels, such as this website. This privacy policy exists for you as a user to feel confident that we, as responsible for your data, will handle your data in accordance with current integrity legislation.

By using our digital channels and/or any of the products, offers, functions, tools, services, or resources provided on this website (known hereinafter as the “Services”), you agree that we process your data, where there is a need for us to be able to offer the services to you. You do not have to provide any personal data to visit the digital channels, but if you do not provide the necessary information or express consent in those cases, you cannot access the services or use all parts of the digital channels.

If you do not have the answer to a question, you can contact us. Information on how to contact us can be found under the heading "contact information" below.

Personal data that may be processed

Personal data refers to all kinds of data that can be directly or indirectly attributed to a physical person who is alive. The Services may contain personal data relating to first and last name, telephone number, address, postal code, e-mail address, social media username, and social security number.

Sensitive personal data will not be processed

Sensitive personal data are such data that reveal racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, and personal data relating to health or sexual life. Health information can be e.g., sick leave, pregnancy, and doctor visits.

We do not process sensitive personal data within the framework of the Services.

What do we use personal data for?

Olofsfors AB uses the collected personal data to process consumer matters in the form of complaints, competition winnings, and other contact purposes when using the contact form on the website as well as e-mail and contact via social media.

Without your permission, we will not disclose your data to anyone other than as provided in this Privacy Policy, unless we are obliged to do so in accordance with applicable law and to be able to complete services such as the transmission of winnings in a competition.

Information to a third party

In addition to what is stated in this Privacy Policy, we will not share the personal data you provide to us with any third party. A third party does not refer to an individual or legal person who directly or indirectly controls, is controlled, or is otherwise under the same control as the specified personal data controller (hereinafter “Group companies”). Relevant Group companies that receive the Personal Data will at all times process this data in accordance with what is stated in this Privacy Policy and applicable laws.

We will not pass on your data to third parties (excluding Group companies) for commercial use.

However, we may use subcontractors for services in connection with our digital channels or the Services (personal data assistants). These providers may handle Personal Data and may need some access to Personal Data collected through the digital channels or Services e.g., cloud service providers with whom Personal Data may be stored. We will always limit such providers' access to the Personal Data needed for us to be able to offer you access to our digital channels or the Services. We will also require these providers to (1) protect your Personal Data per this Privacy Policy and (2) not use or disclose your Personal Data for any purpose other than to provide us with agreed products or services for us, in turn, to be able to offer you access to our digital channels or the Services.

Transfers to third countries

We will not transfer Personal Data to third countries (i.e., a country outside the EU/EEA).

Consent

By accepting the contents of this Privacy Policy, you agree that we use and process your data per what is described in this policy. You also agree that we use cookies and other similar technology.

If you do not accept what is stated in this Privacy Policy, please do not use the digital channels or the Services.

You can revoke your consent at any time without prejudice to the legality of the processing that took place based on your consent before it was revoked.

Changes to the Privacy Policy

Should we change the Privacy Policy, we will announce it when using the Services and/or on the digital channels in general.

Deletion of data

Your Personal Data will not be retained for longer than is necessary concerning the purposes of the processing and we will otherwise delete Personal Data in a manner that follows from the applicable, current legal rules.

The right to request information

You have the right to request information free of charge about which (if any) Personal Data we process about you (a so-called register extract) and also have any incorrect information corrected. If you want to know if we process Personal Data about you, you can send us a written and signed request (see contact information below).

When submitting your request, you need to specify what information you are interested in retaining (unless you are interested in all), such as contract documents or customer service correspondence. This way we can give you the information that is relevant to you. If you submit a request several times for an extract from the register, we may charge a fee or, in certain statutory cases, refuse to comply with your request.

The register extract will be sent to you within 30 days of us receiving the request. If the extract is extensive so that we need more time or if for some reason we are unable to carry out your request, we will notify you.

The right to rectification

To fulfill our obligations to always have correct and relevant Personal Data, we work systematically with our registers and update Personal Data where and when we find it necessary. If you notice that the data collected from you is incorrect or if we lack important information, you have the right to have your information corrected. We normally correct simple information without consideration, but in other cases, we may need to consider your request. We will not approve your request if it is impossible or requires a lot of work. If you request it, we will also inform you to whom the correction has been disclosed.

If your Personal Data changes at your request, we will inform any suppliers and partners to whom we have provided the information about the updates.

The right to be forgotten

We store your Personal Data as long as you are a customer with us or as long as required to fulfill our obligations to you, or under applicable law. After that time, the data is deleted.

You have the right to request that we delete your Personal Data if:

  • they are no longer needed for the purposes for which they were collected and for which we processed them
  • we processed the data with your consent, and you decide to revoke this
  • we process data for direct marketing and you object to the Personal Data continuing to be used for this purpose
  • we process Personal Data based on a balance of interests and there are no justifiable reasons that outweigh your interest
  • we do not process Personal Data under applicable legal rules
  • or the personal data must be deleted to fulfill a legal obligation.

However, we reserve the right not to delete your Personal Data if we need to keep it to fulfill a legal obligation or other obligation to you.

When we receive your request, we will assess whether there are reasons to delete your data. You will then be notified of our assessment. If we delete your information at your request, we will inform any suppliers and partners to whom we have provided the data that the data has been deleted. However, we do not do this if it is impossible or requires a great deal of work.

The right to object

You have the right to object to our processing of your Personal Data, as we do with the support of the so-called “balancing of interests according to law”. In that case, you need to specify in writing which type of processing you object to. In the event of such an objection, we may only continue to carry out the processing if we can show that there are compelling justifiable reasons why the personal data must be processed that outweigh your interests.

However, if your Personal Data is processed for direct marketing, you always have the right to object at any time.

The right to limit the processing

In the following cases, you have the right to request that we limit our processing of your Personal Data:

  • When you have disputed the accuracy of the Personal Data, during the time it takes for us to check whether the Personal Data is correct.
  • When the processing is illegal and you object to the Personal Data being deleted and instead request a restriction of its use.
  • When we no longer need the Personal Data for processing, but you need it to be able to establish, assert or defend legal claims.
  • When you have objected to handling pending the verification of whether our legitimate reasons outweigh your legitimate reasons.

Restriction means that the Personal Data will be marked so that in the future it may only be processed for certain limited purposes.

The right to data portability

If you have provided your Personal Data to us, in some cases you have the right to retrieve and bring with you your Personal Information e.g., to move them to another company.

For you to exercise your right to data portability, your request must relate to such Personal Data that you have provided to us and which we process with the support of your consent or to fulfill an agreement we have with you. The right to data portability does not apply when our handling of your data is based on a balance of interests or a legal obligation.

The right to complain

In the event that you have complaints or objections regarding our handling of your Personal Data, we ask that you first contact us so that we can help you in the best way possible. However, you always have a right to direct the complaint to the supervisory authority for privacy issues. 

Security

We take all appropriate technical and organizational security measures required to protect Personal Data from unauthorized access, alteration, or destruction.

Contact information

If you wish to make a request in accordance with your rights above, such request must be made in writing and sent to us at the address below. If you have any questions about this policy or our personal data processing, you can contact us via the contact person below:

Name: Ove Persson
E-mail: ove.persson@olofsfors.se
Telephone: +46 (0) 930-396 01

Because it is important that we do not disclose your personal information to anyone else, a written request must be made in writing and signed by you. Upon request, you must also send a signed ID document (passport or driver's license) signed by you.

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